Sequim School District No. 323
“Inspire and Achieve”
503 North Sequim Avenue, Sequim, WA 98382
Telephone: (360) 582-3260, FAX: (360) 683-6303, www.sequim.k12.wa.us
June 19, 2017 -- 6:00pm Regular Board Meeting
CALL MEETING TO ORDER/ PLEDGE OF ALLEGIANCE (REF. POLICY 1400/1420)
President
Henrikson opened the Regular Meeting at 6:00pm with all Board Members
present. Student Board Representatives were excused. The Pledge of
Allegiance was conducted.
PRESENT – A sign-in sheet was provided and those who wished to sign in are listed below:
Heather Short, President John Bridge, Sequim Education Foundation
Brian Kuh, Vice-President Tobi Maggi, Vanir Construction
Robin Henrikson, Director Lisa Couret, Vanir Construction
James Stoffer, Director Luke Robins, Peninsula College
Michael Howe, Director Pam Landoni, Sequim Middle School/District Office
Dr. Ann Renker, Assistant Superintendent Patsene Dashiell, District Office
Heidi Hietpas, Finance and Operations Damon Little, Sequim High School
Jack Walsh, Citizen
Gary Neal, Superintendent Larry Jeffrys, Citizen
Marilyn Walsh, Administrative Assistant Jodi Minker, Citizens for Sequim Schools
Bernie O’Donnell, Vanir Construction
Trayce Norman, Teaching & Learning
Karla Richardson, Citizen
APPROVAL OF MINUTES
Director
Stoffer moved to approve the minutes from the June 5, 2017 Regular
Board Meeting as presented. Director Henrikson seconded. Vote taken;
motion carried.
CHANGES/ADDITIONS AND APPROVAL OF THE AGENDA (REF. POLICY 1420)
Vice-President
Kuh requested that Consent Agenda Item 48 under 8c be moved to New
Business Item 10a, due to a Conflict of Interest. Director Henrikson
moved to move Consent Agenda Item 48 under 8c be moved to New Business
Item 10a as requested. Director Stoffer seconded. Vote taken; motion
carried.
Director Stoffer moved to approve the agenda as amended. Director Kuh seconded. Vote taken; motion carried.
STUDENT BOARD REPRESENTATIVE COMMUNICATION & STUDENT RECOGNITION
Student Board Representatives were excused for this meeting.
PUBLIC COMMENTS
- The Board believes that public comments are a very important
connection between our community and the Board. This time is set aside
for receiving both written and oral communication.
President
Short asked for Comments pertaining to Agenda items. Hearing none,
President Short asked for Comments pertaining to general items. Hearing
none, President Henrikson continued to Board Communication.
BOARD COMMUNICATION AND OTHER ITEMS
President
Short responded that there were no action items from public comments at
previous meetings and so called for other Board Communication.
Director Howe passed.
Director Henrikson passed.
Director
Stoffer attended the Alternative Learning Education Audit exit
conference with Director Kuh. There was just a minor adjustment on a
reporting requirement on enrollment and it was corrected. He thanked
Olympic Peninsula Academy principal, Randy Hill, for his management.
Director Stoffer also attended the various Graduation, Moving On, &
retirement ceremonies throughout the district and caught a cold bug
during the process; but it’s all good. Director Stoffer also attend the
Sequim City Council Meeting where there was a presentation on the
Sub-Division along Burrows Road. The Council used what is called a
Quasi- Judicial Process for Public Comment and it seem to be well
received. The proposal passed and we can expect to see ground breaking
occurring this summer for the 1st phase of the 3 part project; which
includes 25 homes with another 75 over the next 3 years. This
sub-division falls within Helen Haller Elementary boundaries. The City
of Sequim Arts Advisory Commission (CAAC) is seeking an artist(s) to
create original artwork for various locations in the Sequim Civic
Center. The Civic Center is located at 152 West Cedar Street. This
opportunity is open to established professional artists in the Pacific
Northwest. Artist(s) cannot be a member or an immediate family member of
the City Arts Advisory Commission. The deadline for submissions is 4:30
p.m. on Friday, July 14, 2017. Director Stoffer attended the recent
Mayor’s Coffee Chat. The Economic Development Team, the Mayor and the
City Manager talked about partnerships with the School District and the
county and presented some basic plans. State Superintendent Reykdal has
asked us to forward a survey to school board directors across the state
as he believes that knowing how OSPI’s customers perceive the Agency
will help them better meet your needs.  Each survey is completely
anonymous. In his request, Superintendent Reykdal emphasized his hope
for honesty! We hope that you will take the time to complete the survey
and provide this important input to OSPI within the next couple of
weeks, ideally by June 22nd. Director Stoffer has volunteered to work
the Summer Lunch Program & Friday Food Packs during the week of July
3rd-7th, and July 31 to August 4, from 11:30am to 1:30pm.
On Fridays, Sequim Food Bank is end a Weekend Food Pack out at Carrie
Blake Park and the Mountain View Apartments. If anyone is interested in
assisting, please let Director Stoffer know. The WSSDA Legislative
Updates came out on Friday. They have been posted in OneNote are are
available to the Public upon request. The second special session coming
to a close and without a budget, we are facing a possible government
shutdown. House Education Committee met on HB 1827 and 2224 regarding
educator recruitment/retention & graduation assessment/pathway
requirements. Senate Early Learning & K-12 Education Committees
also met regarding SB 5995 – regarding the high school and beyond
plans. The WSSDA Fall Region #4 Meeting is scheduled for Saturday,
October 14th in Port Angeles. Other dates to remember are
September 22-23 for the Legislative Assembly in Tukwila, November 16-19
the WSSDA Annual Conference in Bellevue, offering Early Bird sessions
for New Board Members; Law Conference, The Challenges of Poverty. There
was a recent survey requesting input regarding the breakout
sessions/workshops to be offered at the conference. The last session of
WSSDA Leadership class will be November 15-16. There will be a
Breakout Session during the Conference. Director Stoffer will be
attending the Advocates for Timber Lands Conference in Salt Lake on
behalf of WSSDA on July 15-16.
Vice-President Kuh wished
all the Fathers present a Happy Father’s Day. Director Kuh also
participated in the Alternative Learning Programs exit audit and
commended Olympic Peninsula Academy principal, Randy Hill, for a job
well done. Director Kuh participated in High School Graduation practice
and in awarding diplomas at Graduation and was very impressed with the
graduating class. Director Kuh was also present for the Retirees
Reception. He congratulated all the new retirees and thanked them for
their service.
President Short attended the recent “Books
and Breakfast” event at Greywolf Elementary, where parents accompanied
their children to school for breakfast and the opportunity to choose six
books to take home and read over the summer. She hopes that will
become an annual event. June 28 at 2pm will be the official “Ribbon
Cutting” for the new cross laminated timber classrooms at Greywolf
Elementary. Teacher Marcia Garrett gave the board a statement prepared
by the Sequim Education Association to the state legislators encouraging
them to fully fund education. She requested that the school board
consider adding their signatures or sending their own statement. The
next board meeting is July 17. If the legislature is still in session,
the board will decide whether to send a statement. President Short
reminded the board that planning for the Board Summit will be on June
20, and that if board members have any agenda items for that meeting to
please send them to her. The Board Summit will be held in the district
board room on Tuesday, June 27 from 8am to 1pm. President Short
commended Director Henrikson for the work she did as President. New
Student Board Representative Damon Little was in the audience and
recognized by President Short.
President Short read the comments from last meeting’s exit slips
CONSENT AGENDA – REQUEST BOARD APPROVAL: Any item may be moved to New Business with a motion from any Board member.
a.
General Fund Vouchers No. 188360 thru No. 188370 in the total amount of
$8,856.04; and No. 188371 thru No. 188371 in the total amount of
$10,404.00; and No. 188372 thru No. 188503 in the total amount of
$481,339.69.
b. ASB Fund Vouchers No.
10890 thru No. 10907 in the total amount of $30,250.85 and No. 10908
thru No. 10909 in the total amount of $367.21; and No. 10910 thru No.
10947 in the total amount of $40,013.76.
c.
Personnel - Employment with the District will be conditional upon the
district’s receipt of a criminal conviction history record that is clear
of any convictions, adjudications, protective orders, final decisions,
or criminal charges in accordance with Washington State law and
conditional upon receipt of a sexual Misconduct Disclosure Form from
prior Washington State employer(s), where employment was in a school
setting, indicating that no sexual, verbal or physical misconduct
materials were found in the records of such employer(s) pursuant to RCW
28A.400 and WAC 180-87-080.
1) Rescind Letter of Resignation for Kimberly Williams, Helen Haller Elementary Paraeducator, as it was submitted in error.
2)
Accept Leave of Absence Request from Kimberly Williams, Helen Haller
Elementary Paraeducator, effective for the 2017-2018 school year, as
presented.
3)
Accept Letter of Resignation from Vicki Helwick, Greywolf Elementary
Music Teacher, effective at the end of the 2016-2017 school year, as
presented.
4)
Accept Letter of Resignation from Pauline Willis, Learning Support
Services Coordinator, effective at the end of the 2016-2017 school year,
as presented.
5)
Accept Letter of Resignation from Claire Yoshida, Sequim School
District Speech-Language Pathologist, effective June 16, 2017 as
presented.
6)
Change the date of Separation from Service for Breva Funston, Helen
Haller Elementary Paraeducator, from June 15, 2017 to June 16, 2017 to
reflect that additional day being a snow make-up day and the last day of
school for the 2016-2017 school year, as presented.
7)
Accept Letter of Resignation from Steven Hall, Helen Haller Elementary
Music teacher, effective at the end of the 2016-2017 school year, for
the purpose of retirement, as presented.
8) Accept Letter of Resignation from Lauren Powell, Greywolf Elementary Paraeducator, effective June 16, 2017 as presented.
9) Offer 260-Day Helen Haller Elementary Night Custodian position to Abraham Hernandez, effective May 22, 2017 as presented.
10)
Offer Classified 199-Day Greywolf Elementary Night Custodian position
to Abel Segura-Najera, effective June 9, 2017 as presented.
11)
Offer Classified 199-Day Helen Haller Elementary Night Custodian
position to Warren Bernier, effective August 23, 2017 as presented.
12)
Offer Classified Sequim Middle School Solution Center Paraeducator
position to Laura Coffman, effective August 30, 2017 as presented.
13) Offer Classified Speech Language Pathologist Assistant position to Susan Slate, effective August 30, 2017 as presented.
14) Offer Classified Summer Custodial position to Michael Duval, effective July 11, 2017 as presented.
15) Offer Classified Summer Painter/Laborer position to Warren Bernier, effective June 18, 2017 as presented.
16) Offer Classified Summer Painter/Laborer position to Kenneth Dorgan, effective June 18, 2017 as presented.
17) Offer Classified Summer Title 1 Reading Paraeducator position to Rhonda Cays, effective August 7, 2017 as presented.
18) Offer Classified Summer Title 1 Reading Paraeducator position to Lesa Dippert, effective August 7, 2017 as presented.
19) Offer Classified Summer Title 1 Reading Paraeducator position to Fani Hernandez, effective August 7, 2017 as presented.
20) Offer Classified Summer Title 1 Reading Paraeducator position to Luke Kisena, effective August 7, 2017 as presented.
21) Offer Classified Summer Title 1 Reading Paraeducator position to Paula Rainey, effective August 7, 2017 as presented.
22) Offer Classified Summer Title 1 Math Paraeducator position to Jennifer Clevenger, effective June 19, 2017 as presented.
23) Offer Classified Summer Title 1 Math Paraeducator position to Luke Kisena, effective June 19, 2017 as presented.
24) Offer Classified Summer Title 1 Math Paraeducator position to Carol Lichten, effective June 19, 2017 as presented.
25) Offer Classified Summer Title 1 Math Paraeducator position to Paula Rainey, effective June 19, 2017 as presented.
26) Offer Classified Summer Title 1 Math Paraeducator position to Jennifer Thompson, effective June 19, 2017 as presented.
27) Offer Classified Summer Title 1 Math Paraeducator position to Janet Wheeler, effective June 19, 2017 as presented.
28)
Offer Classified Summer Extended School Year Paraeducator position to
Vienna Barron, effective July 10, 2017 as presented.
29)
Offer Classified Summer Extended School Year Paraeducator position to
Laura Coffman, effective July 10, 2017 as presented.
30)
Offer Classified Summer Extended School Year Paraeducator position to
Bianca Cooper, effective July 10, 2017 as presented.
31) Offer Classified Summer Extended School Year Paraeducator position to Luke Kisena, effective July 10, 2017 as presented.
32)
Offer Classified Summer Extended School Year Paraeducator position to
Michael McCann, effective July 10, 2017 as presented.
33)
Offer Classified Summer Extended School Year Paraeducator position to
Natallia Merrikin, effective July 10, 2017 as presented.
34) Offer Classified Summer Extended School Year Paraeducator position to Paula Rainey, effective July 10, 2017 as presented.
35)
Offer Classified Summer Extended School Year Paraeducator position
to Taylor Sebring, effective July 10, 2017 as presented.
36)
Offer Classified Summer Extended School Year Paraeducator position to
Annabelle Thomas, effective July 10, 2017 as presented.
37)
Offer Certificated Second Grade position at Helen Haller Elementary to
Aria Benner, for the 2017-2018 school year, as presented.
38) Offer Certificated High School Math position to Jill Brouillard, for the 2017-2018 school year, as presented.
39)
Offer Certificated Second Grade position at Helen Haller Elementary to
Keely Cochran, for the 2017-2018 school year, as presented.
40)
Offer Certificated Kindergarten position at Greywolf Elementary to Xisa
Dove, for the 2017-2018 school year, as presented.
41)
Offer Certificated STEM position at Helen Haller Elementary to Nessa
Goldman, for the 2017-2018 school year, as presented.
42)
Offer Certificated Kindergarten position at Helen Haller Elementary to
Pattie Hagan, for the 2017-2018 school year, as presented.
43)
Offer Certificated High School Special Education Resource position to
Andrea Houser, for the 2017-2018 school year, as presented.
44) Offer Certificated Middle School Math position to Victoria Lovejoy, for the 2017-2018 school year, as presented.
45)
Offer Certificated High School Social Emotional Learning Specialist to
Carmen Maxwell, for the 2017-2018 school year, as presented.
46)
Offer Certificated Special Education position at Helen Haller
Elementary to Cassandra Oberembt, for the 2017-2018 school year, as
presented.
47) Offer Certificated 4th Grade teaching position at Helen Haller Elementary to Shannon Prescott, for the 2017-2018 school year, as presented.
48) Offer Certificated Title 1 Math Summer School position to Kelli Mishko, effective June 19, 2017 as presented.
49) Offer Certificated Title 1 Math Summer School position to Karla Wiker, effective June 19, 2017 as presented.
50) Offer Certificated Title 1 Math Summer School position to Bethanie Robbins, effective August 7, 2017 as presented.
51) Offer Certificated Title 1 Math Summer School position to Betsy Smith, effective August 7, 2017 as presented.
52)
Offer Certificated Extended School Year SpEd Summer School position to
Tracy DeLorm, effective July 10, 2017 as presented.
53)
Offer Certificated Extended School Year SpEd Summer School position to
Katherine Ward, effective July 10, 2017 as presented.
54)
Offer Certificated Extended School Year SpEd Summer School position to
Brad Meckley, effective July 10, 2017 as presented.
55) Offer Certificated Title 1 Math/Science Summer School position to Casey Lewis, effective July 6, 2017 as presented.
56)
Offer Certificated Title 1 English Language Arts Summer School position
to Leif Hendricksen, effective July 6, 2017 as presented.
57)
Offer Certificated Title 1 English Language Arts Summer School position
to Jason Chadick, effective July 6, 2017 as presented.
58) Offer Certificated Title 1 Math Summer School position to Carol Harms, effective July 6, 2017 as presented.
59)
Offer Certificated Title 1 English Language Arts Summer School position
to Sonja Miller, effective July 6, 2017 as presented.
60) Offer Certificated Extended School Year SpEd Summer School position to Kerry Ladd, effective July 6, 2017 as presented.
61)
Offer High School Boys Swim Coach position to Anitz Benitez, for the
2017-2018 school year, effective November 13, 2017 as presented.
d.
Accept Cash Donation in the amount of $1,000 to be used for any
supplies, clothing, glasses or other needs by students, from a donor who
wishes to remain Anonymous, as presented.
e. Approve 2017-2018
Cooperative Services Agreement between Olympic Educational Service
District 114 and Sequim School District for Instructional Materials,
Network Services, Services Contract Information, Western Regional
Information Service Center, Student Services and Security, Special
Education and Related Services and Financial Services.
f. Accept Cash donation in the amount of $4,962.40 from Beta Nu Chapter of Delta Kappa Gamma to purchase a Read Naturally Live Fluency Computer Program, Thirty-Six new headphones and 2 Class Packs of Bella and Rosie book collections to be used by Helen Haller Elementary School Reading Specialists.
g.
Approve Project Management Agreement between Sequim School District and
Vanir Construction Management, Inc. to deconstruct the 1949 portion of
the Community School and upgrade the base kitchen facilities and
equipment in accordance with Sequim School District’s Capital Project
Levy, as presented.
Director Henrikson moved to
approve the Consent Agenda, Items ‘a’ thru ‘g’ as presented.
Vice-President Kuh seconded. Vote taken; motion carried.
OLD BUSINESS
a. Director Henrikson moved to approve the adoption of Springboard as the district Grade 6-8 English Language Arts core curriculum, and the adoption of Engage
as the district Grade 9-12 English Language Arts core curriculum, as
recommended by the Secondary Instructional Materials Committee.
Director Stoffer seconded. Discussion followed. Vote taken; motion
carried.
NEW BUSINESS
a.
Vice-President Kuh had asked to recuse himself from voting on a
personnel item contained in the Consent Agenda, due to the fact that the
person being offered the contract was his niece.
Director
Henrikson moved to offer the Certificated Middle School Math position to
Onna Raemer, for the 2017-2018 school year, as presented. Director
Stoffer seconded. Vote taken; motion carried.
b. Director Kuh
moved to approve the Agreement Between Sequim School District and YMCA
of Sequim to use the described portion of the pool for the swim team at
the times specified between August 20, 2017 through March 15, 2018 as
presented. Director Stoffer seconded. Discussion followed. Vote
taken; motion carried.
c. Director
Stoffer moved to approve the Sequim Education Foundation Teacher Grants,
as presented by John Bridge, Sequim Education Foundation. Director
Howe seconded. Discussion followed. Vote taken; motion carried.
REPORTS
a.
Dr. Luke Robins, Peninsula College President, spoke about the role of
Community Colleges and how the public school can collaborate with them
by introducing Guided Pathways via Meta-Majors to our students, so they
come to higher education having a better idea of what general path they
want to study. Discussion followed.
b. Patsene Dashiell,
Director of Communications, shared with the board items she submitted to
the Washington State Public Relations Association Publication &
Media Awards competition and the awards those entries were recognized
for. Discussion followed.
c. Bernie
O’Donnell from VANIR, the firm retained for Project Management for the
Capital Levy project, introduced himself and his team. Mr. O’Donnell
shared with the board a tentative timeline for the project, with work to
begin this summer. Discussion followed.
d. Heidi Hietpas,
Executive Director Finance and Operations, shared with the board a May
Budget Summary; May General Fund Comparative Report; May Budget Status
Report, and a Finance and Operations Report. Preliminary budget figures
for the Capital Levy Project were discussed, with a possible request at
the next meeting for a non-voted debt loan to jump-start work on the
project. Discussion followed.
e. Superintendent Gary Neal
reported that if the Legislature is unable to approve a budget by June
30, that the district will need to rely on our reserve to pay bills in
July. If we had to, we could borrow money from another account to cover
August, but hopefully the Legislature will be able to come to some sort
of agreement by then.
FOR YOUR INFORMATION
President Short drew board members’ attention to:
a. Upcoming Board Meetings, etc.
o June 27 – Board Planning Workshop from 8am to 3pm location to be announced. This meeting is open to the public.
o June 28 – Greywolf Elementary Ribbon Cutting Ceremony for new Cross Laminated Timber Classrooms @ 2pm at Greywolf Elementary
o July 17th – Regular Board Meeting @ 6:00pm
o August 7th – Regular Board Meeting @ 6:00pm
o August 21st – Regular Board Meeting @ 6:00pm
o TUESDAY, September 5th – Regular Board Meeting @ 6:00pm
b. Enrollment Report taken June 1, 2017
c. Free and Reduced lunch percentages for June, 2017
FOR THE GOOD OF THE ORDER
Meeting Exit Slips were distributed.
EXECUTIVE SESSION
At
7:48pm President Short announced that the Board would convene in
Executive Session, in the Sequim School District Superintendent’s
Office, in accordance with RCW 42.30, for approximately 30 minutes, to
review the performance of a public employee, with no action to be
taken. At 8:10 the Executive Session was extended for an additional 30
minutes.
ADJOURNMENT
At 8:48pm the board
returned to the district board room and to Regular Session. Director
Henrikson moved to adjourn the Regular Meeting. Director Stoffer
seconded. Vote taken; motion carried.